From Data to Decisions: Using HMIS for Program Performance

Performance reporting isn’t just for compliance — it’s for leadership. This course teaches you how to use dashboards, SPMs, and HUD reports like the APR and CAPER to measure impact, improve programs, and lead with data.

Updated August 29, 2025

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HMIS is more than a compliance tool — it’s a source of insight into program and system performance. Leaders who know how to interpret dashboards, System Performance Measures (SPMs), and HUD’s required reports (like the APR and CAPER) can turn raw data into actionable strategies. By learning how to read and use these tools effectively, you’ll be better equipped to monitor program health, demonstrate accountability to funders, and improve outcomes for your community.

This course teaches you how to move confidently from data to decision-making. You’ll explore key reports, learn how to avoid common pitfalls, and practice using real-world examples to identify gaps, guide improvements, and communicate results.

What You’ll Learn

  • The role of HMIS in program and system performance management
  • What System Performance Measures (SPMs) are and how they’re used
  • Key HUD-required reports: APR, CAPER, LSA, and Coordinated Entry APR
  • How to read HMIS dashboards and connect them to program outcomes
  • Strategies for identifying gaps, inefficiencies, and opportunities for improvement
  • How to communicate results to funders, boards, and stakeholders with clarity
  • Avoiding common pitfalls in interpreting data and reports
  • Practical steps to foster a culture of data-driven decision-making

Course Content

HMIS & Performance Basics
Why Performance Data Matters – From Compliance to Leadership
Understanding HUD’s System Performance Measures (SPMs)
Standard HMIS Reports
The Annual Performance Report (APR) – Purpose & Insights
Connecting Reports to Real-World Outcomes
Dashboards & Data in Practice
Reading and Interpreting HMIS Dashboards
Avoiding Pitfalls – Common Data Misinterpretations
Data-Driven Leadership
Turning Reports & Data into Strategic Decisions
Communicating Results to Funders, Boards & the Public
Building a Culture of Data-Driven Leadership in Your Agency
Wrap-Up
Case Study – Using APR, SPMs & Dashboards to Solve a Problem
From Data to Decisions Knowledge Check